Executive Assistant / Accounts Coordinator
Executive Assistant / Accounts Coordinator
Job Title:
Work Type:
Permanent - Full Time or Part Time
Work Mode:
Hybrid
Industry:
Admin & Secretarial
Location:
Coburg - Victoria
Salary:
$75,000 - $80,000 + Super
Reference:
BH-29014
The Company
A well-established and growing business that values structure, efficiency, and teamwork. Operating in a fast-paced environment, the organisation prides itself on its collaborative culture and high standards, with a strong focus on continuous improvement and operational excellence.
The Role
Play a key role in the day-to-day operations of the business, in this varied role blending accounts administration, executive support, and operational coordination. You will work closely with management across multiple functions, supporting financial processes, scheduling, travel coordination, documentation, and internal systems. This role is ideal for someone who thrives in a fast-moving environment, takes ownership of their work, and brings a proactive, solutions-focused approach.
Responsibilities
Accounts & Finance Administration
A well-established and growing business that values structure, efficiency, and teamwork. Operating in a fast-paced environment, the organisation prides itself on its collaborative culture and high standards, with a strong focus on continuous improvement and operational excellence.
The Role
Play a key role in the day-to-day operations of the business, in this varied role blending accounts administration, executive support, and operational coordination. You will work closely with management across multiple functions, supporting financial processes, scheduling, travel coordination, documentation, and internal systems. This role is ideal for someone who thrives in a fast-moving environment, takes ownership of their work, and brings a proactive, solutions-focused approach.
Responsibilities
Accounts & Finance Administration
- Accounts payable and receivable processing
- Invoice creation, reconciliation, and tracking
- Assisting with bookkeeping and maintaining financial records
- Preparing and maintaining accurate reports
- Calendar and meeting management
- Travel coordination including flights, accommodation, and logistics
- Drafting emails and managing correspondence
- Taking meeting minutes and managing action items
- Assisting with the creation of procedures and SOPs
- Documenting and maintaining internal processes
- CRM administration and data management
- Coordinating with customers and suppliers
- Providing general administrative and operational support
- Proven experience in accounts administration (essential)
- Experience using accounting software (Xero highly regarded)
- Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and PowerPoint
- Experience with CRM systems (HubSpot highly regarded)
- Previous experience in an executive assistant or office administration role preferred
- Varied role offering variety across accounts, EA, and operations
- Work closely with senior leadership and influence day-to-day operations
- Supportive and collaborative team environment
- Flexible working arrangements, including part-time options
- Stable role within a growing business
